CareKit · Childcare & Early Learning

The childcare website directors can actually run.

CareKit gives daycare, preschool and early-learning centers a site designed around their own brand — plus monthly menus, an activity and closure calendar, a secure parent portal and an enrollment inbox that follows every family from first tour to first day.

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Built forDaycare centersPreschoolsEarly-learning academiesMulti-location childcare groups

What is CareKit?

CareKit is the WebologyWORX website platform for childcare businesses. Each center gets a custom-designed website and the tools directors need day to day: food menus built online or uploaded as PDFs, a calendar that drives the site’s hours and closures, a password-protected parent portal for documents and news, a one-click “Close today” button for snow days, and an enrollment pipeline from inquiry to enrolled family.

Updated November 2026

Platform: CareKit
Built for: Daycares, preschools and early-learning centers
Core tools: Menus, calendar, parent portal, enrollment inbox, alerts
Works with: Links to Brightwheel, Procare and similar parent apps
Search: Childcare structured data, sitemap, llms.txt, live hours feeds
Hosting: Standard secure hosting, one private install per center

1-click“Close today” for snow days

7-stageEnrollment pipeline

PDF→draftOptional AI menu & calendar reading

~170Automated checks every release

Why CareKit

Built for how childcare centers work.

Your brand, your website

A design made for your center — or your current site, converted so every word and photo becomes editable.

The calendar runs the site

Mark a closure once and hours, “Open today” status, menus and Google info all update.

Private by design

Portal documents live outside the public site and only reach signed-in families.

Staff run it themselves

A snow day, a new menu or an updated handbook takes minutes — no call to a developer.

Features & capabilities

Everything CareKit does.

01 / Website

A website in your center’s own look

Typical pages include Home, About, Programs, Our Team, Menus, Calendar, Enroll / Schedule a Tour, Careers, FAQ, Gallery and Contact.

Easy content editing

Edit any text block, image, button or list on the site from the admin.

Repeatable sections

FAQs, parent reviews, “why families choose us” and quick facts.

Photo gallery

Drag-and-drop uploads, auto-rotated and resized, with captions and reordering.

Keep your rankings

Existing page addresses keep working, so links and search rankings aren’t lost.

02 / Programs & team

Programs, classrooms and your team

Showcase each age group or classroom, and introduce the people families will trust every day.

Program details

Age range, daily schedule, teacher-to-child ratio, class size and tuition info.

Availability badges

Open, Limited, Waitlist or Full — updated with one click.

Staff profiles

Name, role, classroom, bio and photo, grouped the way you like.

Custom fields

Programs can be extended with fields for your center’s needs.

03 / Food menus

Families always know what kids are eating

Build monthly menus online or upload the PDFs you already have — with optional AI to turn a PDF into a draft.

Day-by-day grid

Your own meal slots — Breakfast, AM Snack, Lunch, PM Snack, or whatever you serve.

Copy forward

Copy or clear a week, or copy a whole month forward to start the next one.

PDF menus

Infant meal plans and allergy menus, each public or families-only.

AI menu reading

Upload a menu PDF and CareKit fills the grid as a draft, flagging anything to double-check.

04 / Calendar & closures

One calendar for everything

Events, closures, early dismissals and reminders — and the calendar keeps the rest of the site in sync.

Audience control

Public, families-only, or limited to specific classrooms.

Phone subscriptions

Families add the calendar to their phone; portal families get their classroom’s events too.

Close today

One button adds a closure and turns on an urgent banner across the site.

AI calendar import

Upload a school-year PDF and review every date it finds before anything is added.

05 / Parent portal

A secure portal for enrolled families

Handbooks, forms, news, menus and the calendar in one private place — with sign-in that fits how your center works.

What families see

Documents by folder, families-only news, classroom events, menus and an absence form.

Flexible sign-in

Individual family accounts, one shared family password, or both.

Managing families

Email invitations, spreadsheet import with preview, and email by classroom.

Privacy built in

Portal content never appears in public pages, search engines or public feeds.

06 / Enrollment

Enrollment as a pipeline

Tour requests, waitlist sign-ups, contact messages and job applications land in one inbox with a clear stage.

Seven stages

New, Contacted, Tour Booked, Toured, Waitlist, Enrolled, Closed.

Waitlist by program

See demand for each program at a glance.

Notes and programs

Add notes and assign a program to every lead.

One-click portal family

Turn an enrolled lead into a parent-portal family instantly.

07 / Admin & security

Built for directors and staff

The dashboard shows today’s status, what’s coming up, new leads and recent family activity — with the Close today button front and center.

Staff roles

Administrators control everything; editors run the day to day without settings or design.

Locations and licensing

Address, state license number, licensed capacity and weekly hours — for one location or several.

Backups and tools

Full database download, image rebuild and starter content.

Security

CSRF protection, login rate limiting, cleaned rich text and uploads checked by actual contents.

SEO + GEO

Found on Google. Recommended by AI.

Customers search “near me” and ask AI assistants for recommendations. CareKit gives both the accurate, structured facts they need about your business.

Structured data, automaticallyYour business, locations, hours and offerings are published as JSON-LD — the format Google, Maps and AI assistants read.
Always currentSearch data is built from the same live content your customers see, so it never goes stale after an edit.
Technical SEO built inAutomatic sitemap, clean URLs, editable titles and descriptions, and social share previews.
Ready for AI answersClear, consistent facts help ChatGPT, Gemini, Perplexity and Google AI Overviews describe you accurately.

Getting started

How we launch your site

01 / Discover

Learn how you work

Your services, customers and the tools you already use.

02 / Design

Design your site

A custom design around your brand — or your current design, made editable.

03 / Set up

Load your content

We install your private platform and load your starter content.

04 / Launch

Launch and train

We test everything, go live, and show your team how to run it.

Works with what you use

Brightwheel, Procare and your parent app

Most centers already rely on Brightwheel, Procare or a similar app for daily reports, check-in and billing. CareKit doesn’t try to replace them — the parent portal links straight to them, so families have one place to start.

Ask for a walkthrough

Roadmap

What’s coming next.

CareKit keeps improving. Updates roll out without touching your content, settings or design.

SoonOnline tuition payments
SoonDaily reports and photos to parents
SoonCheck-in and check-out
SoonE-signatures on forms
SoonText message (SMS) alerts
SoonMultiple languages
SoonPage content revision history

FAQ

Questions, answered.

Does CareKit replace Brightwheel or Procare?

No. CareKit runs your public website, menus, calendar, parent portal and enrollment inbox. The portal links directly to Brightwheel, Procare or a similar app for daily reports, check-in and billing.

What happens on a snow day?

Press “Close today” on the dashboard. CareKit adds the closure to the calendar, turns on an urgent banner across the site, and updates the hours and status shown to families and to Google.

How do families sign in to the parent portal?

Choose individual family accounts (with content targeted by classroom), one shared family password printed in your handbook, or both.

Is portal content kept private?

Yes. Portal documents are stored outside the public website and only delivered to signed-in families. Families-only content never appears in public pages, search engines or public calendar feeds.

Can we upload our menus as PDFs?

Yes. Post any PDF menu as public or families-only, or let the optional AI read the PDF into the online menu grid as a draft for you to review.

Can you keep our current website design?

Yes. If you already have a site you love, we convert it so every headline, paragraph and photo becomes editable while the design stays the same. Existing page addresses keep working.

Other platforms.

All industry solutions

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Ready to see CareKit for your business?
Let’s talk.

Free consultation, a live walkthrough, and a quote with every feature you need — no surprises.

Book a free demo 404.660.9346